Storing and Securing Medical, Legal and Financial Documents
As offices transition into the digital age, there are likely mounds of papers and endless filing cabinets taking up tons of space. If you’re a doctor, lawyer or a financial organization, chances are you have confidential documents floating around your office. If you are searching for a safe and secure location to store your sensitive documents, self storage in Canton, Ohio, is a smart solution for your storage needs.
The nature and sensitivity of medical, legal and financial documents may make professionals nervous about their security. If you choose to store confidential data inside a self storage unit, there are important factors to consider and look for when selecting your self storage company.
Secured Self Storage for Medical, Legal and Financial Documents
When you’re searching for a secure self storage company for your sensitive documents, look for storage companies that contain the following security characteristics:
- Gated entrance or fencing around the perimeter
- Adequate lighting
- Security cameras
- 24-hour security surveillance
- Alarmed offices
- Secure and safe location
If you’re still unsure of the general safety of your chosen self storage company, you can ask the self storage manager about any thefts or vandalism on the property. This information would also be available at the local police station.
Best Storage Security Tips for Medical, Legal and Financial Documents
Once your confidential documents are secured within your self storage unit, there are additional steps that you can take to increase security. First, limit the unit access to only one or two people whom you trust. The fewer people who have keys or access to your unit with confidential data, the less chance there is for things to go missing.
If you have a need to clear out some filing cabinets, bringing them into self storage in Canton, Ohio, will help maximize security. This is especially true if the filing cabinets have locks on them. Placing your sensitive documents inside locked filing cabinets in self storage doubles your security. If you’re storing medical, legal and financial documents in boxes, consider covering them with a tarp.
Creating multiple backups for your data is always a smart idea. You can back up your sensitive documents on password protected CDs or DVDs.
In general, the care of sensitive documents for self storage in Canton, Ohio, is the same as any other paper documents.
- Keep your boxes at around 30 pounds so they are easy to carry.
- Elevate your boxes using wood panels to keep them off of the ground.
- Keep boxes a uniform size for easy stacking.
- Put the oldest documents toward the back of the unit, with the newest toward the front.
- Label your boxes clearly for quick and easy access.
Fohl Self Storage is a tightly secured self storage facility that considers your security as top priority. If you have questions about our security protocols or have concerns, please contact our office for more information at (330) 484-1370.